Job Title

Office Manager

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Job Description

Winner Recruitment are currently supporting a construction company based in North Birmingham with the recruitment of their new Office Manager.

The ideal Office Manager will have previous management and supervisory experience, but also be hands on and prepared to learn the administrative role to effectively manage the team.

You will be an experienced, responsible, hard-working individual with a professional can-do attitude and be looking for a position that will grow into a larger role within the company over time.

The duties of the Office Manager will be:

  • Oversee day to day management of the office
  • Managing a small team of administrators, conducting training, performance reviews etc
  • Implement and maintain office procedures
  • Report into Company Director, identifying and addressing any office/personnel issues, running reports to demonstrate this
  • Organise and chair meetings with staff
  • Promote a positive culture in the workplace, leading by example
  • Act as the key point of contact within the office for both colleagues and customers
  • Liaise with Contracts Managers, suppliers and customers, managing jobs from an administrative point of view from start to completion
  • Receive job requests from local council/authority partners and send surveyors to quote these jobs in line with agreed tenders
  • Ensure all paperwork is received, correct and recorded in each job pack
  • Submit prices/quotations and all associated paperwork, including risk assessments and asbestos reports
  • Source and order materials for some jobs, including bespoke requests
  • Ensure all information is present, correct, and available to access within job packs
  • Manage multiple jobs at any given time, dealing with any issues which may arise
  • Monitor status of jobs, liaising with relevant parties to ensure timely completion
  • Use the full Microsoft Office 365 Business Premium cloud suite and Microsoft Team Sites
  • Produce reports and keep spreadsheets up to date
  • Input data on to computerised system
  • Answer incoming calls from customers and deal with queries
  • Ensure customer records are kept up to date (Microsoft Planner)

The ideal Office Manager will have:

  • Previous experience as an Office Manager
  • Experience of managing a team
  • Accuracy/ exceptional eye for detail
  • Experience within construction Company would be an advantage but is not essential
  • Commercial acumen
  • Problem solving ability
  • An ability to work using own initiative without needing to be micro-managed
  • Excellent IT skills. Intermediate to advanced Microsoft Word/ Excel skills. Must be able to confidently work with spreadsheets
  • An adaptable and enthusiastic nature
  • Trustworthy, hardworking and self-motivated attitude
  • A willingness to take on a wide range of tasks
  • Energetic and pro-active attitude
  • Ambition and desire to learn and develop

The hours for this role will me Monday – Friday 9am – 5pm

Salary £30,000

Benefits include free car parking, 28 days holiday